Top Open Source ERP Applications

Here I will be mentioning the top ERP open source applications.

1) OpenBravo

Openbravo, the agile ERP, is a modular, ready to use, 100% web-based open source and free business management system written in Java, that automates all of the core business processes for small and mid-sized companies. This makes an appealing alternative to SMEs. Openbravo is built on proven MVC & MDD framework that facilitate customization & maintenance of code. Openbravo already enjoys a growing customer clientele.

1.1) Features

a) Application Dictionary: Use the Application Dictionary Module to customize, modify, and adapt the application to your needs.

b) General Setup: Use General Setup Module to edit basic settings such as languages, currencies, menus, workflows, alerts, clients, roles, users, organizations, banks, and importing data.

c) Master Data Management: Use Master Data Management Module to define and edit information related to business partners, prices, and products.

d) Procurement Management: Use Procurement Management Module to manage requisitions, purchases, goods receipts, invoices, and analyze related reports.

e) Warehouse Management: Use Warehouse Management Module to create and edit warehouses, and manage inventory.

f) Production Management: Use production Management Module to create and edit your production processes, production control, and analyze related data.

g) Materials Requirement Planning (MRP): Use the Materials Requirement Planning Module to edit your production planning, inventory control, and purchasing activities.

h) Sales Management: Use Sales Management Module to create and edit sales orders, goods shipments, invoices, commissions, and analyze related reports.

i) Project & Service Management: Use Project & Service Management Module to create and edit services, projects, analyze related reports, and add employee expenses.

j) Financial Management: Use Financial Management Module to create and edit accounting, assets, and receivables and payables.

1.2) Pros & Cons.

Pros:

a. It includes necessary functionality for complex retail management process,

b. It allows for integration with Point of Sale equipment (barcode system, touch screens, fiscal printers, card readers etc.), which improves sale process,

c. Dynamic development – your software will always follow the current business trends due to free access to the latest updates,

d. Simple, intuitive and aesthetic graphic interface – you and your employees will not have any difficulties in getting familiar and using the software during your daily tasks,

e. Compatibility with Windows and free operation system Linux,

f. Detailed documentation – it allows for extending the system by any programmer, who is familiar with Java technologies,

j. Scalability – the system does not lose efficiency, even when its complexity grows.

Cons:

a. The support system and documentation are inadequate.

b. Some users complain that the system crashes a lot.

c. Limited customization possible.

2) Dolibarr

When it comes to open source ERP software built on PHP, Dolibarr is a competitive and modern product with an active community of users. Dolibarr is completely free, and it can be used as a standalone program from any computer or server, or it can be used online through a dedicated or virtual private server.

Documentation for the software can be found on a wiki website that is frequently updated by both developers and veteran users. Although the base program is free, many users opt to purchase additional modules and plugins from the Dolibarr store. Some of the most popular plugins are for project management, digital documentation, pricing tables and telephone management.

2.1) Features

a) Products and services catalog

b) Stock management

c) Bank accounts management

d) Customers, Suppliers or Prospects directory

e) Contacts directory

f) Commercial actions management

g) Orders management with PDF generator

h) Commercial proposals management with PDF generator

i) Contracts management

j) Invoices management with PDF generator

k) Payments management

l) Standing orders management

m) Shipping management

n) Foundations members management

o) Bookmarks management

p) Emailingq) Agenda

r) Point of Sale

s) Donations management

t) Reporting

u) Data export tools

v) LDAP connectivity

 2.2) Pros & Cons

Pros

A very capable software with features capable of running a medium company. Well designed so that the basic user is able to install and use it

Cons

To make maximum use of it’s potential you must know a bit of server configurations

3) WebERP

Although webERP is a powerful enterprise system, the developers admit that it is best suited for manufacturers, distributors and wholesalers. Retail businesses looking for a complete system have to combine webERP with third-party POS software.

Small and medium-sized organizations will find webERP to be surprisingly simple yet very effective, but it is not powerful enough to handle the needs of large businesses. A demo is offered for a quick overview of the system, and full downloads are available through Sourceforge.

3.1) Features

a)General

• Entirely web-based
• Runs on any web-server that can accommodate PHP – can use an ISP instead of having/maintaining own server
• Minimal use of javascript for maximum compatibility with all web-browsers and web enabled devices. Some small amounts used to improve error-trapping and user interactivity.
• Produces reports to Portable Document Format – PDF for accurate positioning of text
• All reports and scripts easily modifiable PHP text
• All processing on the server and no installation required on client machines

b) Security

• Users can be defined with access to only certain options using a role based model
• Options applicable to certain roles can be graphically configured and users defined as fulfilling a given role.
• Incorrect entry of password (more than 3 times) blocks the account until reset by the System Administrator. This prevents password crackers from breaking the security.
• Pages can be encrypted using SSL and webERP can be configured to only display pages using SSL to ensure that all information passing over the internet is encrypted.
• Users can be defined to see only certain modules on the main menu – so menu options that they will not have access to are not even displayed on screen.
• HTTP security can be configured over the top of the inbuilt security to provide two levels of security – the first to access the web-server at all and the second to actually get into webERP
• An audit trail of which users did what is retained and is automatically maintained based on how long the information is required to be kept
• All inputs are sanitized to prevent SQL injections and cross site scripting.

c) Sales and Orders

Quotations can be entered and printed as quotations then

• changed to an order if the customer accepts without re-entering
• Customer orders can be entered and maintained and referenced back to the customers order number.
• The cumulative quantity on order for a stock item shows as a demand in stock status inquiries.
• The cumulative quantity on order for assembly items shows the demand against its components in the stock status inquiries.
• The quantity of the order left to invoice is maintained and updated for invoices and credit notes raised against the order.
• The orders entered can be invoiced directly with little or no additional input.
• Multiple dispatches are possible from a single order. Order retains references to each dispatch.
• Differences from the order are logged when dispatches are not the same as the ordered quantities for reporting delivery in full on time.
• Pricing automatically returned based on the customer sales type, branch and currency.
• Pricing can be set to be effective from specific dates and to finish on a final date
• Pricing is by currency
• Any number of price lists can be maintained. Customers are defined to get their pricing from a specific price list. However, special prices can be defined as an exception for a given customer or even a particular branch of a customer
• Quantity break discounts across a range of products are automatically calculated based on a discount matrix.
• Packing slips printable on laser or pre-printed stationery.
• User selectable inventory location to pick from.
• Automatic freight calculations based on shipping method and delivery address. Orders calculate weight and cubic based on item unit weight and cubic.
• Free form entry of delivery addresses defaulting to the customer branch physical address.
• Automatically recurring orders can be entered and if the orders are for “service items” the order can also be automatically invoiced.
• Daily sales reports and ad-hoc sales graphs
• Delivery In Full On Time reporting

d) Taxes

• Tax rates dependent on the type of product – using tax categories
• Tax rates dependent on the location of the warehouse dispatched from
• Tax rates dependent on the location of the customer
• Multiple taxes payable to different tax authorities
• Each tax posted to different user-definable general ledger accounts – if linked to AR/AP

e) Accounts Receivable

• Overdue inquiry that takes into account delivery days to the customer’s branch and the actual (user definable) payment terms applicable to the customer, supported by detailed inquiry of actual invoices overdue.
• Full on-screen inquiry on a customer’s account, complete with invoice details and narrative which appeared on the invoice. Drill down to source document  invoice or credit note.
• Invoice can be emailed to customers together with pdf attachments dependent on items invoices eg. warranty, datasheets, instructions, manuals etc.
• Inquiries on payments received will show how a payment was allocated to invoices and the difference on exchange attributable to each invoice.
• Full integration with stock records and general ledger – a full trail o
• f journals for each transaction is maintained a drill down to the general ledger transactions for each transaction on a customers account is available from the customer inquiry page.
• Flexible general ledger postings for sales and if required as well cost of sales based on sales area and product category. General ledger integration is optional.
• Open item – full analysis of the outstanding balance is maintained and printed on statements for maximum information to the customer.
• Statements can show transactions settled this month or only outstanding transactions as at the date of printing.
• Flexible user definable sales analysis reports to pdf or spreadsheet (csv comma separated values). Report definitions can be saved for re-running or automating email delivery from a scheduled job.
• Retrospective de-allocation and re-allocation of receipts or credit notes agains charges with re-calculation of differences on exchange and corresponding general ledger journals.
• Any number of branch delivery addresses can be added serviced by different sales people with different tax authorities and different areas for sales analysis purposes.
• Unlimited accounts and unlimited number of branches (ship to addresses) for each account.
• Shipping method updated by branch.
• Customer accounts can be in any currency. Individual rate for each invoice, default to currency table rate.
• Currency table can be set to be automatically updated daily from European central bank published rates.
• Invoices and credit notes created in pdf.
• Email of invoices and credit notes.
• Credit notes can be produced from one click taking the details of a selected invoice for subsequent modification.
• Transaction inquiries show sequence of invoices, credit notes and receipts entered.
• Option to produce integrated google maps of customer locations (and suppliers)

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Source: CodeWebber